Sales and Service units should document, maintain and reconcile the following ongoing operating items:
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REVIEW MONTHLY
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Recharge Credit and External Revenue
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Operating Expense
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- Customer information
- Date service provided
- Usage
- Billing Rate
- Billing Information
- Total Amount Billed and Received
- Process recharge/invoice monthly
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- Payroll details
- Purchase orders and payments
- Travel Reimbursement
- Unallowable Expenses
- Other expenses
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REVIEW QUARTERLY
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Profit and Loss Statement
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- Internal Recharge
- External Income (Overhead and Mark-Up)
- Operating Expense
- Surplus/Deficit
- Fund Balance
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REVIEW ANNUALLY
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Equipment Inventory
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- Equipment Asset Number
- Funding Source
- Acquisition Date
- Total Active Cost
- Useful Life
- Depreciation Schedule
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