Concur's non-travel and non-entertainment (non-T&E) reimbursement process is now live! Here’s everything you need to know about this exciting change.
Cutover Details
Effective today, July 10, all new non-T&E reimbursements must be submitted through the Concur system.
Will I automatically receive Concur access?
All UCLA employees have Concur access and can use the non-T&E reimbursement functionality. Non-employee reimbursements require a guest profile. Additional information can be found in our training materials.
If you experience any access issues, please contact our non-T&E reimbursement team.
What about non-T&E reimbursements that were submitted through BruinBuy prior to July 10?
We are actively working to review and process outstanding BruinBuy reimbursements. Processing of reimbursements that have all the required information should be completed by Monday, August 14.
Do not submit existing BruinBuy reimbursements through Concur—this may result in duplicate payment.
What should I do if I have a non-T&E reimbursement on H&I?
- If you’ve already resolved the H&I issue and contacted AP, no additional action is needed. We’ll notify you once the reimbursement has been successfully processed.
- If you need help resolving the H&I issue, come to our biweekly office hours.
New Exception Request Form
Reimbursements are a last resort after all other procurement methods have been explored. Certain expense types and amounts require pre-approval prior to being made as an out-of-pocket purchase.
Our new exception request form streamlines this pre-approval requirement and should be submitted at least one week before the associated purchase is made.
Support & Resources
Info Session
Check out our information session recording to learn more about Concur’s benefits and see a demo of the new functionality. The Q&A log will be posted soon.
Office Hours
Starting tomorrow, July 11, non-T&E reimbursement office hours take place every Tuesday and Thursday from 2 p.m. to 3 p.m.*
Training
Our non-T&E reimbursement hub has everything you need to learn the new Concur process. More resources will be added as we receive feedback.
Support Email
We now have a dedicated non-T&E reimbursement support email!
Questions
We're here to help! Send us an email or attend our office hours.
*Office hour cadence will be reassessed once campus gets used to this change.
