Students who are receiving sponsorship from a third-party may elect to have their tuition and mandatory campus fees directly billed to their sponsoring agency.
Examples of third-party sponsoring agencies (Sponsors) include:
- Corporations
- Governmental agencies
- Academic institutions other than UCLA (public or private)
NOTE: Relatives of students or private individuals do not qualify as Sponsors.
First-time Sponsors may submit a New Third-Party Sponsor Application to initiate the third-party sponsor billing approval process. Students or approved Sponsors may submit a Billing Authorization Document to the University, allowing a student(s) to receive provisional coverage toward their BruinBill in advance of the University receiving payment from the Sponsor. Should a Sponsor fail to remit payment, balances will be referred back to the student’s billing account and will be due immediately.
A detailed explanation of the University’s third-party sponsorship policy is outlined in UCLA’s Student Sponsorship Procedure.
The University supports third-party sponsorship agreements for:
- Tuition
- Mandatory campus fees
- Health insurance (requires confirmation of coverage by Sponsor)
For a full list of tuition and fees, please refer to the Registrar’s Office Annual and Term Student Fees.
Other fees such as Housing, parking, books, and supplies are not eligible for third-party sponsorship coverage and must be paid by the student in accordance with term deadlines.
Students receiving third-party sponsorships that cover the Student Health Insurance Plan (UCSHIP), tuition, student services, or campus-based fees are ineligible for applicable fee remissions should they overlap or duplicate sponsorship funding.
Third-party sponsorship agreements are prioritized for covering eligible student fees.
Sponsoring agencies are subject to a University review process and must be approved before they request to sponsor fees for a student(s). New Sponsors must complete a New Third-Party Sponsor Application to establish their association with UCLA prior to providing coverage for a student(s). Existing Sponsors who have already established an association with the University do not need to complete this application.
The New Third-Party Sponsor Application must be completed by the sponsor no later than 30 days prior to the covered term's tuition deadline and will require:
- Sponsoring Agency information
- Coverage information (see Eligible Fees)
- Agreement to Third-Party Sponsorship Terms
Third-Party Sponsorship Terms
In order to meet the qualifications of sponsorship, an agency must agree to the Third-Party Sponsorship Terms.
The Sponsoring Agency:
− must complete a New Third-Party Sponsor Application.
− agrees to the University’s invoice format without modification.
− agrees to pay invoices by check, credit card, wire, or ACH transfer within 30 days of receipt.
− agrees to provide uniform terms of coverage to students if they are sponsoring multiple individuals.
− may not require completion of University course(s) or verification of grade(s) as a condition of payment.
−does not require the University to track any student identification number aside from the 9-digit University ID (UID) Number.
To guarantee timely processing in advance of the tuition payment deadline, prospective Sponsors must submit a New Third-Party Sponsor Application at least thirty (30) days in advance of the tuition payment deadline for the term in which they are providing coverage. Billing dates published on the Student Billing Calendar. Sponsors will be notified of their approval via email.
Following approval, Student Accounts will establish a third-party sponsorship account for the agency and provide the Sponsor with a nine-digit Sponsor ID for their billing account. This account will facilitate all billing and payments associated with the student(s) being sponsored.
Approved Sponsors may proceed to submit a Billing Authorization Document for the sponsored student(s). Sponsors must be approved prior to submitting a Billing Authorization Document (Authorization Form or Letter of Coverage) to sponsor a student(s)’ fees. Authorization documents that are received prior to Sponsor approval will not be considered.
Following Sponsor approval, students or Sponsors must submit a Billing Authorization Document (Authorization Form or Letter of Coverage) per term or per academic year that details the terms of the sponsorship. Sponsor coverage must be renewed via Billing Authorization Document once per academic year, at minimum.
Authorization documents may be submitted to thirdpartysponsors@finance.ucla.edu 30 days prior to the term payment deadline and must include:
- Sponsoring agency’s name, billing address and email address, for invoicing
- Sponsor ID (Sponsor's nine-digit billing account number provided by UCLA)
- Authorized point of contact for Sponsor (name, phone number, email)
- Student’s full first and last name
- Student’s University Identification Number (UID)
- Terms of coverage (e.g. full coverage, itemized fees, limit amount, see Eligible Fees)
- Coverage terms must match information provided in New Third-Party Sponsor Application.
- If a Sponsor is covering multiple students, the terms of coverage must the same for all students otherwise a sponsorship agreement may not be executed.
- Duration of sponsorship by term (e.g. fall quarter 2025, winter quarter 2026, & spring quarter 2026 or academic year 2025-2026)
- Maximum one academic year sponsorship per Billing Authorization Document
- Maximum one academic year sponsorship per Billing Authorization Document
NOTE: Authorization Documents are not accepted in person or via mail.
Billing Authorization Document Deadline
As a reminder, New Third-Party Sponsor Applications must be submitted 30 days in advance of the respective term’s tuition payment deadline. Existing Sponsors do not need to apply.
Students or approved/existing Sponsors should submit a Billing Authorization Document 30 days prior to the term payment deadline in order to guarantee provisional coverage is posted to a student’s billing account before the tuition payment deadline.
Student Accounts cannot guarantee processing Billing Authorization Documents submitted later than 10 business days prior to the term tuition payment deadline. Forms submitted after the deadline will be processed by Friday on the second week of the term.
Policies
- Student Accounts is not responsible for any delinquent procedures that may result from late Billing Authorization Document submission or delays due to document errors or missing information.
- Any Billing Authorization Document submitted after the term has ended will not be accepted.
- In the event of a change in coverage, an updated Billing Authorization Form must be submitted to the University prior to the add/drop period for the term.
- While Billing Authorization Documents are due to the University 10 days prior to the term payment deadline, Sponsor payments are due within 30 days of invoice submission (see Invoices and Payments).
Please refer to the Student Billing Calendar for key dates.
Sponsor invoices are generated per term in alignment with the tuition billing cycle for the academic year.
- If a Sponsor is covering multiple terms for a student(s), they will receive invoices for each term; multi-term invoices are not available.
- If a Sponsor is covering multiple students, they will receive one invoice for all covered students per-term; individual invoices are not available.
Invoices are submitted to Sponsors via email following the add/drop period for the term. Any changes in coverage must be submitted prior to this date in the form of an updated Billing Authorization Document.
Sponsors not signed up for online billing will be invoiced via a paper statement monthly. Invoices reflect the balance forward from the previous bill. Only accounts with a balance of $24.99 or higher will produce an invoice.
Payments are due within 30 days of the invoice submission date. Please refer to the BruinBill Payment Methods Guide for payment options and information.
Please ensure the following information is included with your payment to ensure it is directly posted to your Sponsor billing account.
Check Payments
- Made payable to UC Regents
- Sponsor ID (ten-digit Sponsor billing account number, not student UID, e.g. 999-999-999-C)
- Payment term (e.g. Fall 2025)
Wire Payments
- Sponsor name
- Sponsor ID (ten-digit Sponsor billing account number, not student UID, e.g. 999-999-999-C)
- Payment term (e.g. Fall 2025)
Sponsors may sign-up for UCLA’s online billing portal which provides access to view and pay your bill online. Benefits of online billing include:
- Secure and convenient method access to pay bills online with electronic check or credit card (credit card transaction fees may apply)
- Nearly 24/7 secure online access to view sponsor charges and student term information, as well as a convenient, printable invoices
- Sunday mornings are reserved for a standard maintenance window
- Access to FAQs and billing and collection guidelines for the sponsorship program
To create an online Sponsor billing account:
- Create a UCLA Logon ID. Use your Sponsor ID (nine-digit Sponsor billing account number, not student UID) when you sign up.
- Complete the brief Third-Party Sponsor UCLA Logon ID Information Form and submit it to thirdpartysponsors@finance.ucla.edu with the subject line: MyUCLA Sponsor Billing Access.
The Student Accounts Office will notify you once your online billing account has been created and provide instructions to access the portal.
In any sponsor-student billing arrangement, the student maintains financial responsibility for payment of all fees billed to their BruinBill account. Student Accounts is not responsible for any delinquent procedures that may result from late Sponsor Approval Requests, Billing Authorization Document submissions, or delays due to document errors or missing information.
Payments are due within 30 days of the invoice submission date. If a sponsor fails to submit full payment 60 days after the invoice submission date, charges will be reassigned to the student’s billing account, payment will be due immediately, and the University may revoke the student's Sponsor approval and related agreements. The sponsored student(s) will be subject to standard tuition payment deadlines and no longer be eligible for provisional coverage of tuition and mandatory campus fees.
